Virtual ECOG-ACRIN Fall 2020 Group Meeting: What to Expect

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From the Co-Chairs, October 2020
October 20, 2020

Virtual ECOG-ACRIN Fall 2020 Group Meeting: What to Expect

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The Fall 2020 Group Meeting (Tuesday, October 20 – Friday, October 23) will look different this year – a fact that should not be too surprising, given that it will take place entirely online. By now, month seven of the COVID-19 pandemic, virtual meetings have become the norm and the best option to maintain the health and safety of attendees. However, given the new format, attendees should be aware of a few important details.

Streamlined Schedule

Due to the limitations of a virtual setting, the usual Group Meeting schedule was modified and streamlined. A total of 34 sessions will take place over four days. The program is subject to change, so keep an eye on the schedule link to monitor for last-minute changes.

When registering for the meeting, attendees must select the sessions you would like to attend. Registration is the only way you will receive emails with the corresponding Webex/teleconference information unique to each session.

Special Sessions

All attendees should register to attend the Health Equity Committee session (Tuesday, October 20, from 5:30 – 6:30 pm), which will cover the Group's current focus on addressing racism and health disparities in cancer research. Attendees are also encouraged to attend the Young Investigator Symposium (Wednesday, October 21, 5:00 – 7:15 pm) and the General Session (Thursday, October 22, 4:30 – 6:00 pm).

View the Group Meeting schedule.

Training and Education

We are pleased to offer several pre-recorded educational presentations to download and view on demand. These resources will be posted by Tuesday, October 20, to the Member Website, in the Clinical and Administrative Resources section, where we typically store such information. They will be available during and after the meeting to anyone with Member Login credentials, regardless of meeting attendance.

Webex Events

The majority of the Group Meeting sessions will take place on the Cisco Webex Events platform (a few sessions may occur via teleconference only). If you are already a Webex user, there is no other software for you to download. If you are new to Webex, please visit this link to download/test the software before the meeting.

Attendees will receive individual emails with instructions for each session you have registered to attend.

For Webex sessions, as attendees join, you will be muted automatically and will not be able to un-mute yourselves or turn on your cameras. However, any attendee may use the “raise hand” button, which will signal to the moderator that an attendee would like to speak. The moderator will then un-mute that attendee.

Attendees may also use the chat or Q&A functions at any time throughout a session to share comments or questions.

Finally, presenters may include polls as part of their presentations; all attendees are encouraged to watch for and respond to these polls. The polls will appear in the sidebar of the Webex window, where the participant, chat, and Q&A sections are found.

Meeting App: CrowdCompass AttendeeHub

Although this meeting takes place online, the usual Meeting App, a popular addition to recent in-person Group Meetings, will be available again this year as a helpful resource. The app will include the Group Meeting schedule, as well as agendas and select slide decks for each session. Another popular feature back this year is the directory of session leaders and registered meeting attendees, complete with networking features within the app to help you connect with others.

You must be a registered meeting attendee to access this information. You can view the app on your desktop (in your web browser) or download it to your mobile device via the App Store or Google Play. Keep an eye out for an email from the Group Meeting Planners in the coming weeks when the Meeting App launches.

‘See You’ at the Meeting!

We look forward to welcoming rostered and non-rostered staff from ECOG-ACRIN member institutions, ECOG-ACRIN advocates, ECOG-ACRIN staff, NCI/NIH employees, and invited guests. We regret that we are unable to accommodate non-members or industry attendees this fall.

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